TeamLease Regtech Secretarial Automation Platform (AVASEC) digitizes the end-to-end practice for Company Secretaries covering customer master details and compliance tracking, auto generation of compliance documents and managing customer invoicing, expenses and timesheets.
Each Practicing Company Secretary (PCS) faces challenges on a day-to-day basis to keep track of compliances for each of its customers, depend on multiple team members internally to all compliance documents and maintain these documents centrally. All of these activities are managed manually and it is extremely difficult to keep track of Service delivery status for each individual customer. This may lead to delays in customer servicing and heavy penalties.
AVASEC is an Industry leading digital Secretarial Practice Automation platform designed for PCS and supports them to transform the way they manage their Practice and Customer servicing. The platform brings the power of Cloud & Analytics deeply integrated with India's best and most reliable Compliance database. With AVASEC, PCS can potentially increase efficiency of its team by over 40% and reduce penalties.
+91 9971882883
[email protected]
Meeting Specific Compliance
Compliances related to meetings (notices, agenda, minutes, quorum, etc.)
Agenda Specific Compliance
Compliance related to various agendas selected for particular meetings (E-Forms)
Company Specific Compliance
Periodic compliances based on company’s turnover, networth, paid-up share capital, borrowings, etc
Director Specific Compliance
Compliances related to various disclosures and KYC fillings
Highly manual process
PCS work in a paper-based and highly people dependent manner. Staff cost is directly proportional to customers i.e. to service newer customers, additional resources have to be hired. Additionally, manual activities may also lead to errors and delays
Data and document management
Master data and documents of multiple clients need to be stored, updated regularly and referred to on an on-going basis. On an average 30% of the time is wasted in document management and locating the required data at an appropriate time and more so for repetitive manual activities while creating compliance documents like minutes, registers and other documents
Knowledge managements
In a fluid regulatory environment keeping your whole team updated with the latest changes in the law, their interpretation, applicability to your clients, and related compliance activity is a huge challenge
Meeting the due dates for all the clients
Meeting the due dates for statutory and regulatory compliance for all the clients in a limited time frame is challenging
Customer Invoice Management
Keeping track of Invoices along with the expenses incurred for each individual customer manually is time consuming and opportunity cost is much higher. With smaller teams, this activity is mostly neglected and customer invoicing / recovery is delayed leading to blockage of capital
Master Data
Master details of all your clients such as entities, directors, committees, KMPs & auditors are comprehensively captured (via e-Form Upload) to avoid duplication of efforts during record preparation and are used for compliance applicability checks
Templatized Repository
Comprehensive repository of templates for Notices, Agenda, Resolutions, Minutes and SEBI notifications. This facilitates generations of “Pre-filled” notices, agendas, resolution, minutes, etc. These features will save significant time in creating these documents manually
These Templates are available for Private, Limited and Listed Companies
Compliance auto-population
All compliances related to MCA & SEBI are automatically populated based on the selected Agendas
Procedures
Comprehensive Procedure (Step-by-Step activity) for Agenda specific to each Company Type available within the Product
E-Form Generation
Generates the relevant e-Form automatically based on the agendas selected in the Meeting
Statutory Registers
Generates the relevant Statutory registers automatically based on the relevant inputs
Auto Generation of Records & Compliance Documents
Comprehensive listing of Procedural requirements / Activity listing (including Good practices) available within the Platform
Smart Dashboard
Rich and colour coded presentation of the real-time status of the actionable items for yourself and the team in a graphical form with drill down capability
Secretarial Rules
Secretarial Rules adhered with Secretarial Standards (quorum, voting, meeting requirements, etc.) built into the Platform to facilitate "auto compliance applicability assessment"
Customizable Reports
Multiple types of compliance reports can be generated and exported from the system as per your and the clients’ needs, along with the standard reports
Role_Based_Access
Flexible options to configure user access rights ensuring the data is accessed on a need-to-know basis for maximum security
Legal Updates
All regulatory changes / legal updates available to Users on a real time basis on Emails, Web Platform and Mobile App
Practice Management
Platform is integrated to a comprehensive Practice Management utility which facilitates tracking and generation of customer invoicing, management of employee expenses and their timesheets
Task Management Module
Create, assign, and track customized tasks (official work/logistics, etc.) apart from the compliance activity for better team management and automation of your secretarial practice
Highly Secured
The data is “Encrypted” with the best Technologies in the world and is accessible only to the “Authorized Users”
Access and Availability
The Platform is available on Cloud and accessible 365 Days and 24X7. Additionally, the data is backed up every minute and hence you can stay assured of “No Data Loss”. This also reduces your infrastructure cost (on Servers)
AVASEC supports PCS in servicing enables in catering to more clients with greater client satisfaction with limited team & resources, less effort and time, and reduced cost of operations.
Notes